How do you build client portals?

We build secure client portals with role-based access, document sharing, project status, and self-serve approval workflows — replacing email and shared drives.

Can you integrate time tracking with billing?

Yes. We build time-entry interfaces tuned for consultants, with project allocation, automatic invoicing, and reconciliation against contracts.

How do you handle resource allocation?

Resource scheduling shows team availability, project allocation, and capacity by skill — making it easy to staff projects without spreadsheet wrangling.

Can you build project management around our methodology?

Yes. We build project management around your specific methodology — phases, deliverables, sign-offs, and reporting — instead of forcing fit into generic tools.

How is this different from Asana or Monday?

Generic project tools cover the basics. Custom systems match your specific service delivery, billing model, and reporting needs — and integrate with your existing finance and CRM stack.

Why custom professional-services software?

Service delivery is the product for professional services firms. Custom software encodes your methodology and quality standards, and gives clients a polished, branded experience.

Professional Services Software

Common pain points

Project status scattered across email, spreadsheets, and chat

Time tracking happens after the fact (or not at all)

Resource allocation is guesswork—no visibility into capacity

Clients ask for updates that require manual status gathering

Invoicing requires reconciling time entries from multiple sources

Knowledge and deliverables live in personal folders, not shared systems

Typical systems we build

Client Portals

Project status, deliverables, approvals, and communication in one place

Project Management

Task tracking, milestones, dependencies, and team assignments

Time & Resource Tracking

Time logging, capacity planning, and utilization dashboards

Proposal & Scope Tools

Template-based proposals, scope tracking, and change order management

Knowledge Management

Deliverable templates, process documentation, and searchable archives

Billing Automation

Invoice generation from time entries with approval workflows

Example workflows

Client onboardingContract signed → project created from template → team assigned based on availability → kickoff scheduled → client portal access granted → welcome sequence triggered
Deliverable approvalTeam uploads deliverable → internal review triggered → revisions if needed → client notified for review → feedback captured → approval logged → next phase unlocked
Monthly invoicingTime entries aggregated → expenses added → invoice generated from approved hours → sent to client via portal → payment tracked → revenue recognized

Why custom software?

Project management tools are generic. They don't understand your service offerings, billing models, or client workflows. Custom systems match how your firm actually delivers—from intake through invoicing—without forcing you into someone else's process.

Let's talk

Ready to systematize your service delivery?

Tell us about your current workflow and what you need. We'll suggest an approach and a realistic scope.

Call971.255.2633
Emailcreate@vadimages.com

We will respond within 1 business day.