What processes are good candidates for automation?

High-volume, rule-based processes with consistent steps. If you can write down the rules, it can usually be automated.

How is this different from Zapier or Make?

Zapier and Make are great for simple connections. Custom automation handles complex business logic, conditional routing, error handling, and high-volume processing reliably.

What does an automation project cost?

Typical engagements run $25,000 to $100,000 depending on the number of processes automated and integrations involved.

How long does a typical engagement take?

Focused automations ship in 4–8 weeks. Multi-process platforms with custom rule engines take 10–16 weeks.

What happens when an automation hits an exception?

We build exception handling into every automation. Unusual cases are flagged for human review with full context, and the routine work continues uninterrupted.

How do we monitor automations?

Every automation includes monitoring, logging, and dashboards so you can see what's running, what's completed, and what needs attention.

Operations Automation Development

The problem

Your team spends hours on repetitive tasks: copying data between systems, sending status updates, generating reports, routing approvals. Every manual step is a chance for error and delay.

As volume increases, manual processes break. You hire more people to do the same work faster, but the bottlenecks remain. What worked at 100 orders per day fails at 500.

Who this is for

Teams with predictable, repeatable processes that run daily
Operations managers tracking work across multiple stages
Businesses where staff spend 2+ hours daily on manual data tasks
Companies experiencing growth pains with current manual systems

Not a fit

Processes that change weekly and aren't yet standardized
Teams looking for simple Zapier-style connections only

What we build

Triggered workflows based on events or schedules

Multi-step approval routing

Automated email and SMS notifications

Data synchronization between systems

Scheduled report generation and delivery

Exception handling and escalation rules

Status tracking and visibility dashboards

Batch processing for high-volume operations

Example workflows

Invoice processing: Invoice received → extracted and validated → matched to PO → routed for approval → synced to accounting → payment scheduled
Lead routing: Form submitted → lead scored → assigned to rep based on territory/capacity → CRM updated → follow-up task created → reminder sent if no action
Inventory alerts: Stock level checked hourly → threshold breach detected → reorder request created → supplier notified → receiving team alerted when shipment arrives
Daily operations report: Data pulled from multiple sources → metrics calculated → report formatted → emailed to stakeholders at 8 AM

Timeline & budget

Typical timeline

6–10 weeks

Per automation module, including testing

Typical budget

$5k–$60k

Depending on complexity and number of integrations

Let's talk

Ready to automate your operations?

Tell us about your current workflow and what you need. We'll suggest an approach and a realistic scope.

Call971.255.2633
Emailcreate@vadimages.com

We will respond within 1 business day.