Order & inventory workflow systems
Custom order and inventory systems that handle real-world cases — partial shipments, multi-warehouse, returns, exceptions — without forcing the team back to spreadsheets.
The problem
Off-the-shelf order and inventory tools simplify away the cases that matter — partial shipments, multi-warehouse allocation, custom approval rules, returns, and exception handling. The team ends up patching things together in spreadsheets, shared inboxes, and side-channels.
The approach
We design custom order-to-fulfilment systems around your actual workflow: multi-warehouse inventory, conditional routing, exception handling, supplier and carrier integrations, and reporting wired in from the start.
What we deliver
Who this is for
- Multi-channel ecommerce operations
- Distribution, wholesale, and B2B sellers
- Light manufacturers managing components and finished goods
- Companies running multiple warehouses or 3PLs
Example engagements
- Order-to-cash platform for a multi-channel wholesaler
- Multi-warehouse allocation system with stock reservation
- Returns workflow with credits, restocking, and inspections
- Supplier API hub feeding a production planner
How we deliver order & inventory systems
Discovery, blueprint, milestone build, and rollout for end-to-end order and inventory workflows.
Workflow mapping
Document the end-to-end order, inventory, and fulfilment flow with the team.
2 weeksSystem blueprint
Design the data model, routing rules, integrations, and reporting.
1 weeksBuild & integrate
Weekly demos, milestone releases, integration with accounting/shipping/ERP.
8 weeksLaunch & stabilise
Cutover, training, and ongoing improvements.
1 weeksTimeline & budget
Typical timeline
Most order/inventory builds run 10–16 weeks. Multi-warehouse migrations and ERP replacements take longer.
Typical budget
Typical engagements run $25,000 to $150,000 depending on warehouses, channels, and integrations.
Frequently asked questions
Can we integrate with NetSuite / QuickBooks / ShipStation?
Yes — accounting, ERP, and shipping integrations are standard, with monitoring and reconciliation built in.
Will it scale beyond our current volume?
We design around your projected next-stage volume so the system doesn't need rebuilding in 12 months.
Can we handle partial shipments and backorders?
Yes — those are exactly the cases generic tools simplify away. Custom systems handle them as first-class flows.
What does an order-inventory engagement cost?
Most engagements run $25,000 to $150,000. Larger multi-warehouse builds with ERP replacements land higher.
Ready to start a project?
Tell us what you're trying to build and the outcome you need. We'll suggest a scope, timeline, and milestone-priced plan.
- Call971.255.2633
- Emailcreate@vadimages.com
We will respond within 1 business day.