Workflow & process automation
Automate the repetitive, rule-driven parts of operations — approvals, reporting, dispatch, notifications — and free your team to do the work that needs judgement.
The problem
Manual work is the bottleneck. Approvals stall, reports are rebuilt every Monday, and the same fields are typed into three different systems every day. The tools you have can't handle the conditional logic, exception cases, or volume that your real workflows require.
The approach
We design and build custom automations that codify your real business rules, integrate with the systems you already use, and handle exceptions intelligently — with full observability so you always know what's running.
What we deliver
Who this is for
- Operations leaders losing hours to manual approvals
- Finance teams reconciling cross-system data
- Service businesses with SLA-driven workflows
- Companies hitting the ceiling of Zapier and Make
Example engagements
- Multi-stage approval routing for purchase orders
- Invoice OCR + line-item validation + ERP posting
- On-call dispatch with auto-escalation and SLA timers
- Daily reconciliation between CRM, billing, and ERP
How we deliver workflow automation
Process audit, rule design, build, and rollout for custom workflow automations.
Process audit
Identify candidate processes, measure volume and effort, prioritise by ROI.
1 weeksRule design
Document rules, exception cases, escalation paths, approvals.
1 weeksBuild & integrate
Implement automations, integrate with source systems, set up exception handling.
5 weeksRoll out & monitor
Pilot, observe, adjust, then expand. Monitoring and dashboards from day one.
1 weeksTimeline & budget
Typical timeline
Single automations ship in 4–8 weeks; multi-process platforms with custom rule engines run 10–16 weeks.
Typical budget
Typical budget is $12,500 to $100,000 depending on number of processes automated and integration depth.
Frequently asked questions
How is this different from Zapier, Make, or Power Automate?
Those are great for simple connections. Custom automation handles complex business logic, conditional routing, exception cases, and high-volume processing reliably.
What happens when an automation hits an exception?
Every automation has exception handling. Unusual cases are flagged for human review with full context, and the routine work continues uninterrupted.
How do you monitor automations?
Every workflow ships with logging, dashboards, and alerting so you can see what's running, what's completed, and what needs attention.
What does an automation engagement cost?
Most engagements run $12,500 to $100,000. ROI is usually measured in operations hours saved per month within 60–90 days.
Ready to start a project?
Tell us what you're trying to build and the outcome you need. We'll suggest a scope, timeline, and milestone-priced plan.
- Call971.255.2633
- Emailcreate@vadimages.com
We will respond within 1 business day.